Finance and Administration Manager


DYF Background

DYF is dedicated to improving the lives of children, teens and families affected by type 1 diabetes (T1D). Founded in 1938, the organization is a leader in the diabetes camping and resident education industry serving more than 2,000 individuals annually through summer and year-round programs. DYF believes that every child with T1D should have the benefit of our lifesaving programs and works year round to raise the necessary funds to meet the demand for our services.

DYF’s mission is to improve the quality of life for children, teens and families affected by diabetes. The organization provides recreation and education within a supportive community, encouraging personal growth, knowledge and independence.

Position Overview

The Finance and Administration Manager plays a leadership role in DYF’s operations and administrative functions. The Manager performs critical accounting activities including compiling, analyzing, and reporting accounting data, leading the annual audit, and overseeing budget processes and organization cash flow. The Finance and Administration Manager works with the Executive Director to manage human resources and insurance coverage, and plays a critical role in implementing organization-wide policies that contribute to DYF’s mission and advancement.

Position Title Finance and Administration Manager
Reports to Executive Director
Functional Areas Administration
Employment Status Full time, Exempt
Location Concord, CA

Responsibilities

Finance

  • Provides oversight of and participates in bookkeeping duties including receipts, accounts payable, accounts receivable, and past due account management.
  • Provides oversight of semi-monthly payroll, maintaining all employee deductions and accruals (with seasonal increases of over 80 camp staff).
  • Manages cash flow in accordance with DYF’s investment policy and FDIC insurance limits.
  • Tracks restricted funds and capital purchases.
  • Completes monthly account reconciliations.
  • Oversees the management of financial processes at all fundraising events.
  • Prepares periodic financial reports and files tax forms.
  • Leads the annual budget preparation, including project-based budgeting for all programs.
  • Produces budget reports as requested and needed for grants.
  • Manages the organization’s annual audit process to ensure compliance with all FASBI, GAAP, and 990 rules for non-profits.
  • Plays a leadership role in analyzing financial trends of the organization and participates actively on the Board of Director’s Finance Committee.
  • Works with the Board and Executive Director to ensure finances are presented with accuracyand integrity.

Human Resources

  • With the Executive Director, works with external HR support services and advisors to ensure compliance and enact best practices; oversees the annual update and dissemination of the Employee Handbook.
  • With the Executive Director, reviews and modifies benefits annually including health benefits, retirement account management, FSA benefits, and vacation and sick leave benefits.
  • Maintains all staff personnel files.
  • Oversees the onboarding process of new employees.

Administration

  • Maintains all personnel information and provides oversight on all payroll administration, which increases seasonally to over 80 employees.
  • With the Executive Director, reviews and modifies benefits annually including health benefits, retirement account management, FSA benefits, and vacation and sick leave benefits; reviews and maintains organization insurance policies and ensures accuracy for all coverage.
  • Develops and maintains vendor relationships.
  • Maintains all organizational filings including Claim for Welfare Status, permits, Business Property Statements, 501(c)(3) status, etc.
  • Supervises all members of the Administrative Department.

Desired Qualifications

Essential

  • At least 3 years of finance management experience, preferably within a non-profit organization.
  • Working knowledge of QuickBooks, Microsoft Office, and Customer Relationship Management programs.
  • Strong working knowledge of fund accounting and auditing procedures, preferably within a non-profit organization.
  • Excellent written and oral communication skills.

Desired

  • Knowledge of employment law and benefit packages.
  • Knowledge of filing regulatory reports with state and federal agencies.
  • Deep passion for the work of nonprofit organizations and the mission of DYF.
  • Bilingual (Spanish/English) highly desirable.
  • Learner who is motivated to grow, take on challenges, and make improvements.

Compensation & Benefits

  • DYF offers flexible work schedules and arrangements.
  • DYF offers health insurance, dental insurance, vision plan, FSA plan and a 403(b) employee funded retirement plan.
  • DYF offers seven paid holidays per year, ten earned vacation and sick days per year, and eight paid flex days per year.
  • Compensation commensurate with experience and ranges from $72,000-$77,000.

Working Conditions

  • Compliance with workplace policies and procedures for risk identification, risk assessment and risk control.
  • Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace.
  • Long periods of exposure to a computer monitor while in a seated position.
  • Ability to lift objects up to 20 pounds.

How to Apply

Please submit resume and cover letter to Kaylor Glassman, Interim Executive Director, at glassman@dyf.org.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the role.

DYF is an equal opportunity employer and does not discriminate against applicants or employees with respect to any terms or conditions of employment on account of race, color, national origin, ancestry, sex, sexual orientation, age, religion, creed, physical or mental disability, medical condition, marital status, citizenship, military service status, or any other characteristic protected by state or federal law or local ordinance.

Finance and Administration Manager (PDF version)